Minutes from Booster Meeting Oct 17, 2012
Mary started the meeting.
We went over the minutes from 9-19-12 and there were no changes. Al went over the financial report.
There was question at a previous meeting about some banners
that were purchased to put up in the gym and we were told the gymnasium was
going to get painted this summer and then they would be put up. We are waiting for a purchase order to be
issued so we can get the walk in cooler that was approved in the September meeting
on its way.
We are in the process of establishing sub committees to help
better serve College Community. Mary
discussed the importance of the groups and the involvement of more people to
help form these committees. The Boosters
would like people to choose a committee that may interest them and what the
groups would do is meet maybe once a month, separate from our regular 3rd
Wed of the month. At these meetings
certain topics would be discussed then brought to the large meeting. Jodi will send out the list of sub-committees
and if someone is interested they can let her know maybe a 1st
choice and 2nd choice.
Some changes were made to the Bylaws. Al added a section onto 6.1 Distribution of
Funds regarding Exceptions to this policy are:
OLD:
ARTICLE VI – DISTRIBUTION OF FUNDS
6.1
DISTRIBUTION
OF FUNDS
Distribution and
use of funds will be determined by a majority vote of the officers and voting
members present. College Community School District purchasing polices must be
followed, no purchases are acceptable without prior District authorization. Priority for “Activity Request” funding
will be based on the need, student use of activity, how soon the activity is to
take place, practicality, immediate need for funds, and long-term effect and requires prior Activities Director approval.
Exceptions to this policy
are:
A)
Consumables purchased
for resale at approved concession locations
B)
Concession equipment and
fixtures used for the delivery of concession sales limited to $1,000 with an
Executive Officer approval
C)
Other expenditures to
assist the “Purpose” of the Booster Club as needed on a priority or emergency
basis not to exceed $1,000 with an Executive Officer approval
All expenditures approved
without full Booster Club approval are required to be reported in detail as a
part of the Treasurer’s report at the next available meeting.
New:
6.2
DISTRIBUTION
OF FUNDS
Distribution and
use of funds will be determined by a majority vote of the officers and voting
members present. College Community School District purchasing polices must be
followed, no purchases are acceptable without prior District authorization. Priority for “Activity Request” funding
will be based on the need, student use of activity, how soon the activity is to
take place, practicality, immediate need for funds, and long-term effect and requires prior Activities Director approval.
Exceptions to this policy
are:
D)
Consumables purchased
for resale at approved concession locations
E)
Concession equipment and
fixtures used for the delivery of concession sales limited to $3,000 with an
Executive Officer’s approval
F)
Other expenditures to
assist the “Purpose” of the Booster Club as needed on a priority or emergency
basis not to exceed $1,000 per case basis with a majority of Executive Officer
approval.
All expenditures approved
without full Booster Club approval are required to be reported in detail as a
part of the Treasurer’s report at the next available meeting.
Randy Perkins 1st
Chris Perkins 2nd motion
All were in favor and it was passed with the new wording.
Some of the Boosters went to take a look at the new SB/BB
concessions to get an idea of what they
would like the layout of the room to be.
Some plans are going to be drawn up for us to take a look at and approve
in order to get a bid on it. We need to
start a list of the items we are going to need to purchase like popcorn popper,
freezer, cupboards.
Maybe we need to form a group who can help with list of
other items for the fields like signs, picnic tables, bleachers????
We have an exclusive contract with Dr.Pepper. Since we have this contract they send us a
check every year for $5,000. They will
do this for 5 years. This is the second
check that we have received. They do a
lot for the Boosters.
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